Notifications go through your own WhatsApp Business account and approved templates.
Everything a contractor runs, on one record.
Six modules share one database, one audit trail and one set of approval chains. Turn on what you need now and add the rest later.
Enquiry to project P&L
The flow every module plugs into. Each stage hands the next one a complete record.
Enquiry
Log enquiries, follow them up and hand them to an estimator with the site, contact and history attached.
- Enquiries and follow-up
- Customer groups
- Account history in one place
Open enquiries42
Recorded onProject record
Audit trailEvery change
Six modules, one database
Each module works on its own. Together they stop the same job being typed into four systems.
Sales and estimating
Enquiries, estimates and quotations your client can accept online.
- Enquiries and follow-up
- Cost build-up and BOQ
- Quotation revisions
- Online acceptance by secure link
- Customer groups and account history
Projects
Projects, jobs and tasks with the money attached.
- Jobs, sub-jobs and tasks
- Gantt programme
- Milestone billing and advances
- Variation orders and final account
- Subcontractor payment certificates
- Snag lists
Field service and maintenance
Dispatch, the technician app, planned visits and response times.
- Dispatch board
- Technician app that works offline
- Maintenance contracts and planned visits
- Response-time tracking (SLA)
- Inspections and Civil Defence certificates
Stock and purchasing
Requests, purchase orders, goods received and gate passes.
- Material requests and purchase orders
- Goods received notes
- Stock issues, returns and transfers
- Weighted-average stock valuation
- Gate passes and a security-gate app
Finance and tax
Invoicing, payables, banking and tax, posted from operations.
- Tax invoices and credit notes
- Receivables, payables and payment runs
- Bank reconciliation and cheques
- VAT return (VAT-201) and Corporate Tax
- Percentage-of-completion WIP (advanced finance)
People and payroll
Staff records and payroll, with hours costed to jobs.
- Timesheets, attendance and leave
- Payroll with WPS SIF file
- End-of-service gratuity and staff loans
- Staff document expiry reminders
- Petty cash and expense claims
Under every module, the same foundations
Approvals, audit, numbering, documents and alerts work the same way everywhere.
Approval chains
Append-only audit trail
Second approver on key postings
Custom fields in EN and AR
Editable workflows
Versioned documents
Numbering series
Gate passes
Asset register
Petty cash
Bank reconciliation
Payroll and WPS
VAT-201 and Corporate Tax
Customer groups
Role dashboards
Email and WhatsApp alerts
Services on your own accounts
These are paid to the provider directly, so our fee carries no mark-up on them.
AI copilots
Optional help with scope review, quotation drafts, maintenance checklists and reading documents. Runs on your own AI key and stays off until you add one.
Peppol
E-invoices are sent through the accredited provider you contract with.
Pick your modules, we'll show them working
We walk through your quote-to-invoice flow in Vyncos and show what is handled in settings and what would need custom work.